Subscriptions, Payments and Invoice Option
Software to Manage your Membership Subscriptions
The Subscription, Payments and Invoice Option is an addition to HandicapMaster that has been designed to save you time, effort and reduce your costs! You can manage your membership subscriptions and payments with the same software that you use for your competitions and handicapping removing the need to maintain a separate list of members in a spreadsheet or similar product.
With the same familiar, easy to use HandicapMaster 'look and feel' this option allows you to use your existing membership records to raise subscription letters, manage payments and issue overdue subscription letters. Letters and receipts may be sent directly by e-mail from within HandicapMaster to those members who wish to receive subscription details by e-mail saving time taken to fill envelopes and reducing your postal costs.
In addition to managing subscriptions you may also raise invoices for non-subscription related items and record payments for non-subscription items. This allows you to manage both subscriptions and other income from members within HandicapMaster.
A separate competition 'purse' is also available offering the deduction of competition fees at sign-in. Prizes can also be awarded to a player's purse, and reports are available to help manage competition fees.
Editing a Subscription Template
Recording a Payment
What does it do?
The Subscription, Payments and Invoice Option uses your existing database of members and extends the facilities of HandicapMaster to allow you to manage your subscriptions and other income, from the HandicapMaster software.
The following is a summary of some of the features of this option.
- Raise membership subscriptions
- Issue renewal and overdue subscription letters to be sent by e-mail or post
- Create invoices
- Issue receipts
- Review Subscriptions and obtain a projected income
- Review overdue subscriptions
- View member payment history
- Report on income received
- Group members for subscription purposes e.g. for Corporate membership
- Restrict user access to Membership and Subscriptions
The Subscription, Invoicing and Payments option may be purchased as an optional extra to HandicapMaster SILVER and GOLD editions.
Characteristics
Simple to operate
HandicapMaster is a windows-based application that has been designed to be intuitive to use, straight away! The Subscription, Invoicing and Payments option has been designed using this same approach.
'Wizards' walk the User through the complex operations such as raising subscription letters and issuing overdue letters.
Flexible by design
Members pay subscriptions, either annually or at other periods. Although the details of payments could be applied to each member individually, there will be many factors in common. These common factors are built into Subscription Templates, which can be associated with more than one member. Once they are set up they can be applied to each members account.
When you receive subscription payments from members you record them using the Record a Payment facility.
Reports allow you to get financial information and to help you manage overdue payments.
Some questions and answers:
Is this an accounts package?
No the Subscription, Invoicing and Payments Option is not a full blown accounting package. It is closely tied to your Golf Club membership. It is possible to obtain a number of financial reports.
Is this a till system?
No it is not.
Do I need to buy extra equipment?
If you are already running HandicapMaster your current equipment should be sufficient. You may need to consider if your printer is capable of printing the renewal letters and invoices if you do not use it for this already.
How do I use e-mail?
To use the e-mail facility the computer must be connected to the internet and your Internet Service Provider must support SMTP mail. Further information is available in the help information built into HandicapMaster or if you require assistance please contact us using the 'Contact us' link at the bottom of this page.
Can I restrict access?
It is possible to restrict access to the Subscription, Invoicing and Payments Option to specific users.
Is it available for Society Edition?
The Subscription, Invoicing and Payments option is not available for the Society Edition of HandicapMaster.
Where can I find out more about this option?
We have produced a 'Quick Start Guide' and a more detailed guide to the Subscriptions, Invoicing and Payments Option. Please visit the documentation area of our website to view these.
Can I get a free trial of this option?
Yes, if you already an existing customer of HandicapMaster and are interested in a no obligation trial of the Subscriptions, Invoicing and Payments Option please contact us using the 'contact us' link at the bottom of this page and we will be pleased to provide you with a free trial of this option.
If you are not an existing customer then you may trial Subscriptions, Invoicing and Payments Option as part of the free 45 day trial download of HandicapMaster.
If you are not an existing customer then you may trial Subscriptions, Invoicing and Payments Option as part of the free 45 day trial download of HandicapMaster.